Building charts using Microsoft Visio 2010
Microsoft Visio 2010 can be used to building complicated diagrams. While Microsoft Excel 2010 also has the capability to create charts with the data, these charts in Microsoft Visio 2010 are little different from the ones that Microsoft Excel 2010 can create. Charts in Microsoft Visio 2010 have the capability to contain data which is dynamic. While the charts that one creates with the help of Microsoft Visio 2010 can be complex, the process on the other hand is completely not. Let us see how you can create charts on Microsoft Visio 2010.
Creating a table for the chart
The data that goes into the charts in Microsoft Visio 2010 has to come from Microsoft Excel 2010. You need to create the chart on Excel 2010 with all the required fields. Let’s say you’re building an organizational chart, you need to create a table with fields like Name, Designation and Phone number and fill in the details in the table. After you populate the table in Microsoft Excel 2010, you need to open Microsoft Visio 2010. Once you open Visio 2010 you need to click on ‘View’ tab on the Ribbon and select the option ‘Add-Ons’. In the dropdown menu that appears on the screen, select the option ‘Business’ and then ‘Organizational Chart Wizard’.
Importing the table
After you select the option ‘Organizational Chart Wizard’, a window would be displayed where you have to select the option to create a chart from data that’s already stored in a file or a database. Once you select that option, another page is displayed on the window where you need to select the option ‘Excel File’ and click on ‘Next’ to proceed. You would be required to give the path of the file in which the data is present. Then the Wizard will ask you to specify the fields that define the chart. There you need to select the appropriate column name at the appropriate field.
Creating the chart
Once you give out the parameters that define the chart in the Wizard, options to create a chart are displayed to you on the screen. You can choose different shapes for different designations. You can also choose what information needs to be displayed and what information can be left behind. If the data that you have will go into multiple pages, you can also specify the pages number on the charts when they are displayed finally. In case the data that you are going to display is really small, you need not worry about doing this because Microsoft Visio 2010 will automatically break the chart to fit into the pages. You can also display name of the chart on top of every page. This option is really helpful if you are displayed multiple varieties of chart at once.
And that is how an organizational chart is created in Visio 2010. Microsoft Visio is a great application to display detailed and complex charts and makes your job easy.