Microsoft® Outlook® 2010 Microsoft® SharePoint® 2010 Integration
The main reason behind integrating Microsoft SharePoint 2010 content with Microsoft Outlook 2010 is that many people using Microsoft SharePoint make use of Microsoft Outlook in order to coordinate their projects. Synchronizing the libraries and lists helps in making the work more efficient even if the user is offline. Even if the user is unable to access Microsoft SharePoint site all the time, by synchronizing Microsoft SharePoint content with Microsoft Outlook the work can be done efficiently. In order to synchronize lists and libraries, an user must have Microsoft Outlook 2010 installed in the system. Also, the user must have the permission to collaborate lists and libraries. Microsoft SharePoint 2010 has task list, contact list and library. So, to integrate sharepoint content with outlook, the task list, contact list and library of Microsoft SharePoint must be integrated with that of Microsoft Outlook.
- Integrate library,contact list, task list
- Work with synchronized library
- Work with synchroniced contact list and task list
Integrate library,contact list, task list
To synchronize Microsoft SharePoint library, initially you need to open the library in the Microsoft SharePoint that you need to synchronize. Select the library name in the Quick Launch and in the required library section click the library name. Under the 'Library' tab, in the 'Connect & Export' group, click on 'Connect to Outlook'. If the computer asks your permission to open a program then click on 'Allow' icon and if confirmation is asked, then click on 'Yes'. As a result under Microsoft SharePoint list of Microsoft Outlook, the library gets added on the navigation pane. The same process is followed in integrating contact list and task list also.
Work with synchronized library
After synchronizing library with Microsoft Outlook, you can find the library as a folder in Microsoft SharePoint list of navigation pane. On giving an instant search command, all documents of synchronized Microsoft SharePoint are searched by Microsoft Outlook. Operating Microsoft SharePoint documents from Microsoft Outlook is observed to be more convenient and faster. You can work with office files offline and later they can be brought online and then synchronize.
Microsoft SharePoint synchronized contact list works same as that of Microsoft Outlook and using Microsoft Office communicator you can even call these contacts. Keeping the Microsoft Outlook open, if changes are made in Microsoft SharePoint contact list then send/receive must be used to see the changes. Similarly, if changes are made in Microsoft Outlook contact list, keeping Microsoft SharePoint open, then browser must be refreshed to see the changes in Microsoft SharePoint list. You need to follow the same process if changes are made in task list also.
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