Rules of Microsoft® Outlook® 2010

Microsoft Outlook 2010 offers best business and personal e-mail management tools to more than 500 million Microsoft Office users all around the globe. With the release of Microsoft Outlook 2010, you will get a richer set of experiences to meet your communication needs at home, work, and school. From a redesigned look to an advanced e-mail, search, communication and social networking features, Microsoft Outlook 2010 provides you with a world-class experience to stay productive and in touch with your personal and business networks. You can manage large amounts of e-mail messages with ease. Condense, categorize, or even ignore entire conversations with a few clicks in Microsoft Outlook 2010. Using rules in Microsoft Outlook 2010 is a great way to receive messages or take an action before you actually read them.

• General categories of rules
• Use of rules
• Customization of rules

General categories of rules

Rules are of two types. They are notification rules and organization rules. Notification rules alert you by some means when you receive a particular message. For example, you can generate a rule that automatically sends an e-mail message to your mobile phone when you receive a message from a friend or family member. Organization rules perform one or more actions on a message that is delivered to you. For example, you will create a rule that moves certain messages to a folder or flags them to follow-up on another day.

Use of rules

Message redirection and message forwarding are important uses of rules. Rules are useful to send messages when you deal with received mails. It helps you to manage your e-mail messages by performing actions on messages that match a specific set of conditions. There are many conditions that you can apply to your incoming mail. You can also run one or more rules manually. You can add exceptions to your rules for special circumstances, such as when a message is flagged for follow-up action or is marked with high importance.

Another important use is that various types of customizations are possible to the rules in Microsoft Outlook 2010 as per user’s needs. Some types of rules that are common and set by default are redirecting some mails to a specific folder, get daily updates from certain sites you have subscribed or forward the mails that arrive in your Inbox to your manager when sent by your clients. You can assign the category ‘Sales’ and direct all such related messages to the respective folder or flag each meeting request coming up in your mail and lot more.

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