How to Use IMAP in Microsoft® Outlook® 2010

Get to know more about ways to use IMAP support in Microsoft Outlook 2010

IMAP stands for Internet Message Access Protocol. The IMAP allows users to download all their emails as if they are residing locally. In other words, unlike POP, IMAP is a two way communication. If you move your email to a folder titled ‘Work’ in Microsoft Outlook 2010, you might find the email in Work folder when you login directly to Gmail via a web browser. Microsoft has provided features to add a new account in Microsoft Outlook 2010 and when you add a Gmail account, Windows Live account, or any other account, IMAP is automatically configured. Microsoft Outlook 2010 might empower users to create and manage IMAP (Internet Mail Access Protocol) mail accounts with all its inherent features and tools. IMAP is a protocol that is used by many e-mail services, including Gmail and AOL. If your e-mail service supports IMAP, you could easily use Microsoft Outlook 2010 to access your e-mail.

The following are the improvements in IMAP:

• Automatic configuration
• Better deleting
• Full messages

Automatic configuration

If you have an e-mail account that supports IMAP, then your account could be automatically configured in Microsoft Outlook 2010. All you need to do is to setup your account in Microsoft Outlook 2010 which becomes your email address and password. Microsoft Outlook 2010 uses the Sent Items and Deleted Items folders on the e-mail server automatically so that you could view items in those folders from other computers and devices.

Better deleting

In the previous versions of Microsoft Outlook, you could see that a deleted IMAP message appeared in the message list with a strikethrough to indicate that the message was marked for delete. To delete the message from the mail server, you required a purge command. In Microsoft Outlook 2010, when you delete a message it moves to the deleted Items folder like the same behavior as with other account types.

Instead of initially downloading only message headers, in Microsoft Outlook 2010, full messages are downloaded by default. This might enables you to work with all of your mail items, even when a connection to the mail server is not available. For performance reasons, the headers are downloaded immediately, and full messages are downloaded every 30 minutes. When you click a message header, Microsoft Outlook 2010 remains responsive while the full message is downloaded. It also provides optimized scenarios like marking messages as read.

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