Managing your contacts in Microsoft Outlook 2010

Microsoft Outlook 2010 is a great application to manage your emails. It gives you freedom to manage emails from multiple addresses at once. When you can read emails from all your accounts on Microsoft Outlook 2010, why don’t you manage your contacts with Microsoft Outlook 2010 too? Managing your contacts saves a lot of time because you wouldn’t have to type in the complete email address if you’re sending an email to a contact that’s existing in Microsoft Outlook 2010. Here are a few ways by which you can manage your contacts on Microsoft Outlook 2010.

Creating a contact

This is a fairly simple task. Click ‘New’ on the Ribbon to allow the dropdown menu to display more options. In the dropdown menu, you would find the option ‘Contact’. Once you select that option, a window is displayed on the screen where you need to enter the details on the contact that you need to create. Full name, the name you want to be displayed in Outlook, email address, phone numbers, IM details, and other such details. You can also save a picture of the person to add a personal touch to your emails. After filling in all the necessary details, you need to select the option ‘Save & Close’ to save the contact.

Importing Contacts

If you were using other services to manage your contacts, you might want to import them so that you can use the same contacts in Microsoft Outlook 2010 instead of creating all your contacts manually. Importing contacts is a simple affair in Microsoft Outlook 2010. You’d find the option to ‘Import’ in the ‘File’ menu under the option ‘Open’. Once you select ‘Import’ from there, you need to select the option ‘Import from another file’ option and then click ‘Next’. Make sure you have exported the CSV file ready. Then use the ‘File’ option to import that particular file and access all your contacts. However, there’s another option that needs to be selected before you the process is complete - Duplicates. You need to select one of the three options on duplicate contacts before the import finishes.

Creating groups in Outlook

On your left side panel on Microsoft Outlook 2010, you would find the option ‘Contacts’ which allows you to access manage your contacts. When you select ‘Contacts’, the options on the Ribbon change and you would see the option ‘New Items’ that you need to select. Once you select that option, a dropdown would appear on the screen which will have ‘More Items’ and in the More Items, you would find the option to create groups in Microsoft Outlook 2010. This would open a window where you can add members to the groups that you’re creating. You can either choose the email ids from the address book or manually add the email ids of the people who you want to group together.