Here’s how you can customize the Quick Microsoft Office 2010 Access Toolbar

If you are using Microsoft Office 2010 and have not yet customized the Quick Access Toolbar, you have not yet tried out one of the best features of the productivity suite. The Quick Access Toolbar is available on all Microsoft Office 2010 programs including Microsoft Word 2010, Microsoft Excel 2010, Microsoft Outlook 2010, and Microsoft PowerPoint 2010. As you are aware, the Quick Access Toolbar lets you to organize all the frequently-used commands in a neat group and have them handy. These commands are independent of the currently displayed tab and you can further move the location of the toolbar to suit your preference. By default, there are three commands displayed on the Quick Access Toolbar: Save, Undo, and Redo.

In this article we will highlight for you easy ways in which you can customize the Quick Access toolbar and also tell you some fun facts related to it. To know them all, read on…

1.   Quick Access Toolbar lets you to add commands that are present in the ribbon and some of them which may not even be present.

2.   Depending upon your requirement, you can remove a command from this toolbar if you no longer wish to have it displayed there.

3.   You can create sections on the toolbar to create separate group of commands for better clarity and access.

4.   You can retain the position of the Quick Access Toolbar in its default location (next to the particular Microsoft Office program icon) or re-locate it to the bottom of the Ribbon.

5.   If you want to set the commands for a short period of time (in case you are doing a specific project) in the Quick Access Toolbar, you can reset it to its default settings at the end of the period.

6.   You can let your colleagues or family members use your customized Quick Access Toolbar by exporting the same in a file.

Follow the easy steps mentioned below to add a command in Microsoft Office 2010 Quick Access Toolbar:

To add a command from a ribbon tab:

1.   Select the particular tab that houses the command.

2.   Scroll to the command and right-click on it.

3.   Select the Add to Quick Access Toolbar option.

To add a command from outside a ribbon tab:

1.   Click on the Quick Access Toolbar button (located on the right of the Microsoft Office Program).

2.   Scroll below to select the ‘More Commands’ option.

3.   Go to the box that mentions ‘Choose Commands From’ housing the list of popular commands.

4.   Select the particular commands from the list and press the Add button each time to get it added.

The only limitation of the Quick Access Toolbar is that it does not allow you increase or decrease the size of the icons on the toolbar. Other than that you can add commands, remove them, and even reset the list to its default setting.

If the above mentioned information has got you excited, get down to customizing your toolbar right away. It is your application and it should give you the flexibility to use it your way.