Easy ways to make Microsoft® Outlook faster
What are your observations about Microsoft Outlook? Do you think that you are unable to do things quicker enough according to your needs? It is not uncommon to find people grudging about Microsoft Outlook saying that the application stops them from doing things the way they want to, which eats up time. If you hold such type of misconceptions, better get rid of them sooner than later. It is because Microsoft Outlook is not, what you call, a ‘Time-waster’ application. It is there to make things easier and faster for you. You actually need a few tips to more effectively use Microsoft Outlook. Let us take a good look at them:
Don’t let archiving be a hindrance, but use it for your advantage
You must be familiar with the fact that Microsoft Outlook has a default auto-archive-age setting of six months. Now once an item is archived, it takes longer to retrieve it than reopening a non-archived one. However, if you wish to delay the archiving process, you can do that, be it the entire Microsoft Outlook archiving or archiving some specific messages or folders. By changing the default settings, you can easily change the duration for which a message remains un-archived and the frequency at which the archiver runs.
How can reminders do a better job?
Reminders don’t always work as expected because the visual cues that you use for distinguishing them are not always conclusive, especially when the number of these color-coded messages is huge. A better solution is to add a description alongside the message which will pop-up the moment you open the message.
Drag your way past e-mail attachments!
Now adding attachments to your e-mail is much easier. Forget what you used to do earlier to attach a mail, like opening a new message, opening the paperclip icon, and then using the folder window to finally select the file. The new and easy way is dragging the specific file into the Microsoft Outlook Inbox and the attachment will be automatically done in a new message!
Get right what you write with the customizable spell checker
Spelling errors are a strict no-no as they display a sense of carelessness and unprofessionalism on your part. You can now add new and frequently used terms to make Microsoft Outlook spell checker more accurate. Make sure that you add only one new term on a single attempt and then click ‘Ok’ twice.
Don’t crowd the taskbar with minimized applications
You can now minimize the clutter of minimized applications on the taskbar. Just right-click on the ‘Microsoft Outlook’ option in the notification area and select ‘Hide When Minimized’ and you are done. After that Microsoft Outlook will directly minimize in the notification area and not in the taskbar.
These steps are applicable to Microsoft Outlook 2003, Microsoft Outlook 2007, and Microsoft Outlook 2010. Once you follow these steps, there is every chance that your previous misgivings with Microsoft Outlook will fade away pretty fast!