Don’t get fed up doing repetitive tasks, use Macros in Microsoft® Word 2010
In computing, a Macro is a series of commands that can be used to handle repetitive tasks automatically. You don’t have to do a task yourself over and over again. You may be making a Microsoft PowerPoint presentation or Microsoft Word document, and reach a point where you have to repeat a process, like changing the formatting, font size, and color. Don’t worry! Macro will do it for you. What Macro does is that it shadows and records every move you make while carrying out a task. You can use these recorded moves, or keystrokes, to repeat identical actions in the same or any other document.
If you want to create a Macro in Microsoft Word 2010, follow the steps mentioned here:
- Open a document after launching Microsoft Word 2010.
- To start the recording process, go to the ‘View’ tab, where you will find the ‘Macros’ options
- Select the ‘Record Macro’ option.
- The Record Macro dialog box will appear where you need to enter a ‘Macro name’. Follow it by assigning Hotkey by clicking on the ‘Keyboard’ button under the ‘Assign Macro to’ options.
- In this step, you must place the cursor on the ‘Press new shortcut key’ and press a combination of keys to assign a hotkey. For assigning hotkey to macro, press ‘Assign’ and then click ‘Ok’.
- A pointer will indicate you the recording process when you make changes to a document, like changing the color of the text, font size, and more.
- When you are done, click on ‘Stop Recording’ by once again going to the ‘View’ tab and then to ‘Macros’ options.
- You can now execute Macros on any new document and incorporate the changes that have been recorded. All you need to do is press the hotkey that has been assigned, and the changes will take effect immediately.
Macros feature in Microsoft Word 2010 is suitable for recording even complex design changes and formatting styles, other than recording simple tasks, like a simple change in font size. If you learn the tricks that are imbedded in Macros, the painless nights that you went through while preparing tons of pages with almost similar content, would never come back to haunt you.