Top five shortcuts in Microsoft® Outlook 2010
Microsoft Office 2010, the latest productivity suite, has applications specific to all users ranging from a homemaker to a student and an entrepreneur. Microsoft Outlook 2010 is the e-mail manager that would in your email management. You can also use it to schedule your meetings. You can also use it to create notes, or to create an address book.
By having this one application installed, you can take care of several tasks at a time. Although by following the path on menus you can accomplish all your tasks. There is however no comparison as to how efficiently and swiftly you can complete all your tasks if you use the shortcut keys while working on Microsoft Outlook 2010.
If this sounds interesting, you will find these five shortcuts in Microsoft Outlook 2010 listed under as even better. For your ease, we have grouped the commands in five main categories and listed them here.
You may find yourself hard pressed against time, especially on days when you have too many mails to reply to. These simple shortcuts in Microsoft Outlook 2010 make your job easy and help you save considerable amount of time.
- Ctrl + Enter = To send a mail
- Ctrl + P = To print a mail
- Ctrl + Shift + T = Create a text message
- Ctrl + Alt + M = Mark for download
- Ctrl + Q = To mark a mail as read
- Ctrl + U = To mark a mail as unread
- F9 = To check for new messages
To format text in an e-mail
Microsoft Outlook 2010 allows you to format the text in the message before you hit the ‘Send’ button. This enables you to give a better professional, neat, and well-composed look to your e-mail. The handy shortcuts that you can use here are:
- Alt + O = To display the ‘Format’ menu
- Ctrl + Shift + K = To format letters as small capital
- Ctrl + B = To make letters ‘Bold’
- Ctrl + I = To italicize letters
Shortcuts for calendar tasks
Calendar in Microsoft Outlook 2010 helps you to schedule meetings and other appointments, whether or not it may involve other people. This means that while you can store all your appointment details here, you can also send meeting requests to one or more people. You can also include details of the meeting venue, time, etc. Some handy calendar shortcuts for Microsoft Outlook 2010 are:
- Ctrl + Shift + Q = For creating a meeting request
- Ctrl + G = For going to a particular date
- Alt + Home = To go to the beginning of the week
- Alt + End = To go to the end of the week
- Ctrl + Period = To go to the next appointment
- Ctrl + Comma = To go to the previous appointment
- Ctrl + Shift + R = To ‘Reply All’ to a meeting request
Shortcuts for printing from Microsoft Outlook 2010
You can conveniently print mails from your Microsoft Outlook 2010 inbox. You do not have to save your mails first to be able to print them; direct printing helps you save time. If you had to print one, the below mentioned could prove handy:
- Pressing Alt + F followed by pressing P = For opening the ‘Print’ tab
- Alt + F, P, F, 1 = For printing from an open window
- Alt + F, P, R = To open ‘Print Options’
For easy navigation
While shuffling across the different folders you can easily use these shortcuts:
- Ctrl + 1 = To switch to mail
- F3 = To go to the ‘Search’ box
- Ctrl + Y = To go to a different folder
- Ctrl + 7 = To switch to shortcuts
- Arrow keys = To move around in the navigation pane
So, if you have to compose and send a mail now, remember to refer to the above mentioned shortcuts and see for yourself how fast you can complete your task.