Easy tips to manage calendars in Microsoft® Outlook 2010
Microsoft Outlook 2010 is the latest version of the e-mail management tool set with the Microsoft Office 2010 productivity suite. This version is equipped with a host of new and enhanced features that were available in the previous versions of the application. These new features give you better e-mailing experience; one of them is your calendar option.
Using the calendar in Microsoft Outlook 2010, you can send meeting requests, coordinate with other members of your team for meetings. You can also view the group schedules so as schedule the meeting accordingly. This surely helps you to speed up the work and also keeps everyone updated on the changes. By following these easy tips that are mentioned below, you can manage your Microsoft Outlook 2010 calendar in a better and organized way.
The best way to manage a product is to keep it clutter-free. By doing it, you can improve its performance and enjoy working on it better. Therefore, to manage your Microsoft Outlook 2010 calendar you can start archiving old and redundant meeting appointments and their information, meeting requests, etc. You can easily set-up AutoArchive and create valuable space in your calendar.
If your job requires you to view multiple calendars (view the calendars of your teammates or staff before you call for a meeting), you can save time by creating groups for your shared calendars. Creating groups will let you select and view calendars of your group in a simple way besides also saving space. In Microsoft Outlook 2010, you can easily create a group by accessing the Manage Calendars option and then creating a new calendar group. You can include members (calendars) from your address book and include as many as you want.
Customize your Calendar
Another best practice of managing calendars in Microsoft Outlook 2010 is to control the calendar display. Adding more calendars clearly mean that you’ll have more to view and consider while you call for a meeting or schedule appointments. Also, unnecessarily having too many details of the calendars opened in front of you will cut down on the display space and you will have to scroll up and down to be able to see all the calendars. Therefore, if you can effectively manage the display area, you will be able to view details or just the names as may be required. To manage, click the check boxes on the calendars for Microsoft Outlook 2010 to open the particulars for you.
By following these easy tips you can surely manage your calendars and stay better organized and prepared to schedule the next round of appointments or meetings!
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