Top 5 tips for password protecting Microsoft® OneNote 2010 document
Microsoft OneNote 2010 is an application program that is a part of the Microsoft Office 2010 productivity suite. Â It is included in all the three editions of Microsoft Office 2010 suite i.e. Microsoft Office Home and Student 2010, Microsoft Office Home and Business 2010, and Microsoft Office Professional 2010.
Microsoft OneNote 2010 is basically used by professionals on a daily basis to create, store and share ideas or information in a single and easy-to-access location. With Microsoft OneNote the task of capturing and remembering notes and ideas becomes much easier – no matter where you are or what you're doing. An idea may strike your mind while traveling, but as you do not have access to your office PC at that time, storing that idea may become difficult. In such a scenario, you can take out your Windows Phone and use the Microsoft Office productivity suite to create a Microsoft OneNote document and store your idea in it. This Microsoft OneNote document can be stored on Microsoft SkyDrive to access later on from your home or office PC.
As these thoughts and ideas are personal to you, they need to be saved from getting in the hands of others. The password protection feature in Microsoft OneNote 2010 is designed to help you keep your notes safe from the prying eyes while keeping OneNote flexible and easy to use. Whether you use Microsoft OneNote to keep meeting notes at work, a personal diary or blog at home, or keep personal information about yourself or your colleagues, friends and family, the ability to limit the access to your notes is very important.
Enabling the password protection feature in Microsoft OneNote 2010 is very simple and it takes only a few seconds, once you know where to look for it. Here are the top 5 tips for password protecting your Microsoft OneNote 2010 document:
Tip 1: You might be using Microsoft OneNote 2010 to store ideas and thoughts related to your professional or personal life. If you are using Microsoft OneNote to document your life at work, and at home, you should create separate sections for each. Depending on whom you want to share such information with, you can assign different passwords to different sections. Password protected sections cannot be accessed by others during live sharing sessions even if you unlock it. Therefore, you have to remove the password before initiating the sharing session.
Tip 2: You can specify the time-period of the password-protected section of your Microsoft OneNote document to remain unlocked. But, sometimes you may finish working on the document much before the specified period of time, leaving it vulnerable. In such a scenario, you can increase the security by setting the option to lock protected sections as soon as you navigate away from them or when you exit Microsoft OneNote 2010.
Tip 3: While assigning passwords to your Microsoft OneNote documents, use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. The password should be 8 or more characters in length. It would be much better if a pass phrase that uses 14 or more characters is used as a password.
Tip 4: Never store confidential audio and video clips on Microsoft OneNote 2010 as they are stored as separate files and cannot be protected with a password.
Tip 5: It is very important for you to remember your password. If you forget your password, Microsoft cannot retrieve it. To avoid facing such a scenario, it is recommended to store the passwords in a secure place away from the information that they help protect.