How to Create and Save Office 2010 Documents as a PDF

The Portable Document Format (PDF) preserves document formatting and enables file sharing. It retains the format that you intended when the PDF format file is viewed online or printed. The data cannot be easily changed. It is also useful for documents that will be reproduced by using commercial printing methods. Microsoft Office 2010 has the ability to easily save documents as PDF or XPS files. This is built-in to Microsoft Office 2010 right out of the box with full PDF integration for pretty much the entire Microsoft Office 2010 Suite including Microsoft Word 2010, Microsoft Excel 2010 and Microsoft PowerPoint 2010. Multiple options are there for creating a PDF file. The built-in 'Save As' function could be used to select the PDF format or the new 'Share' menu could be used to select the option to create a PDF or XPS document.

• Save a document in PDF format
• Scanning of hard copies
• Use PDF as a native file format
• Advantages of PDF

Save a document in PDF format

First click 'File', 'Share', and Click 'Create PDF/XPS document' then on the right side, click 'Create a PDF/XPS'. Choose a location and name in the prompt, and click 'Publish'. Your document is saved as a PDF. It is just one clean easy-to-use structure.

Scanning of hard copies

The use of OCRs (Optical Character Recognition) and scanning technology is becoming more popular as offices move from paper to paperless. It is easy to scan hard copies into PDF in no time; you could have your hard copies converted to digital format. Just position the first page of your document on the flatbed scanner and close the lid. Choose 'Create PDF' under the 'File' menu, then 'From Scanner' and then 'Custom Scan' in Adobe Acrobat.

A few applications are there that could use PDF as their native file format. The one that exists just embed their native file format as metadata in a PDF file. Various online tools are there that will convert documents to PDF such as Adobe’s own online service. This online application could be a solution in the absence of another high-end application.

These files are very easy to create and virtually take no time at all. It is designed to keep up with today’s fast-paced and highly demanding work schedule at personal and professional fronts. The PDF files support data encryption hence provide an easy and secure way of data transfer and sharing. Using PDF you could store and transfer large volumes of heavy files and are easily portable.

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