Office 2010

How to create Table of Contents in Microsoft Word 2010

sashank.nandury — Thu, 17 May 2012 19:55:50 +0000

First impression is almost always the last impression. How else would you want to create that memorable first impression other than having an impressive Table of Contents for your documents, to begin with? Table of Contents, or more commonly known as TOC, can do better wonders than your imagination. For the uninitiated, TOC is the general listing that you have of all the chapters/sections/headers in a document along with their page numbers. It appears in the beginning of a document and notifies the onlooker of the different titles, their corresponding pages, and their contents (in some cases). Microsoft Word 2010 is the best application to use for creating text-based documents. To create a TOC in Microsoft Word 2010, you could either follow the manual way or opt for the automatic style. Each of them has been detailed out for you below:

To create a Table of Contents manually

Type the name of the first section/ chapter in your document
Hit on the ‘Tab’ button to move ahead in the line and then type in the corresponding page number of the chapter/section
Click on the ‘Tab Stop Character’ by browsing the ‘Home’ tab and locating it in the ‘Paragraph group’ of Show/Hide
Go to the ‘Page Layout’ tab and click on the ‘Paragraph Dialog Box’ loader
Select the ‘Tabs’ option
Go to the ‘Tab stop position’ and manually type where you want the page number to be
Go to ‘Alignment’ and select ‘Right’
Go to ‘Leader’ and click the option that best suits your requirement and hit the ‘OK’ button
Hit on the ‘Enter’ button
Type the next entry in your TOC
Repeat until you are done

Tip: For all the new additions in the document, you will have to manually enter the details in the TOC. As a good practice, create this listing only after you are through with creating and editing the document so that there are no changes to be reflected in the TOC.

To create a Table of Contents automatically

There are several options that you can explore in this genre. Either you can create a custom TOC or you can create one from the gallery, or better still you can create one using the built-in heading styles – the choice is ultimately yours. To create from the Gallery

Identify and mark the entries for your TOC
Go to the beginning of the document and click on blank space (you can create blank space by inserting page break)
Go to the ‘Table of Contents’ group and hit on the ‘References’ tab
Select the ‘Table of Contents’ option
Select the particular style that you want and click on it

Tip: You can further format the TOC to make it detailed and interesting.

Whenever you have to create a detailed report/ document/ checklist, always make it a point to have a Table of Contents for the reader to better understand the contents of the same. Using the simple steps as mentioned above, you can easily create a TOC in Microsoft Word 2010 and complete your document.

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Top five shortcuts in Microsoft® Outlook 2010

sashank.nandury — Thu, 17 May 2012 09:09:04 +0000

Microsoft Office 2010, the latest productivity suite, has applications specific to all users ranging from a homemaker to a student and an entrepreneur. Microsoft Outlook 2010 is the e-mail manager that would in your email management. You can also use it to schedule your meetings. You can also use it to create notes, or to create an address book.

By having this one application installed, you can take care of several tasks at a time. Although by following the path on menus you can accomplish all your tasks. There is however no comparison as to how efficiently and swiftly you can complete all your tasks if you use the shortcut keys while working on Microsoft Outlook 2010.

If this sounds interesting, you will find these five shortcuts in Microsoft Outlook 2010 listed under as even better. For your ease, we have grouped the commands in five main categories and listed them here.

E-mail shortcuts

You may find yourself hard pressed against time, especially on days when you have too many mails to reply to. These simple shortcuts in Microsoft Outlook 2010 make your job easy and help you save considerable amount of time.

Ctrl + Enter = To send a mail
Ctrl + P = To print a mail
Ctrl + Shift + T = Create a text message
Ctrl + Alt + M = Mark for download
Ctrl + Q = To mark a mail as read
Ctrl + U = To mark a mail as unread
F9 = To check for new messages

To format text in an e-mail

Microsoft Outlook 2010 allows you to format the text in the message before you hit the ‘Send’ button. This enables you to give a better professional, neat, and well-composed look to your e-mail. The handy shortcuts that you can use here are:

Alt + O = To display the ‘Format’ menu
Ctrl + Shift + K = To format letters as small capital
Ctrl + B = To make letters ‘Bold’
Ctrl + I = To italicize letters

Shortcuts for calendar tasks

Calendar in Microsoft Outlook 2010 helps you to schedule meetings and other appointments, whether or not it may involve other people. This means that while you can store all your appointment details here, you can also send meeting requests to one or more people. You can also include details of the meeting venue, time, etc. Some handy calendar shortcuts for Microsoft Outlook 2010 are:

Ctrl + Shift + Q = For creating a meeting request
Ctrl + G = For going to a particular date
Alt + Home = To go to the beginning of the week
Alt + End = To go to the end of the week
Ctrl + Period = To go to the next appointment
Ctrl + Comma = To go to the previous appointment
Ctrl + Shift + R = To ‘Reply All’ to a meeting request

Shortcuts for printing from Microsoft Outlook 2010

You can conveniently print mails from your Microsoft Outlook 2010 inbox. You do not have to save your mails first to be able to print them; direct printing helps you save time. If you had to print one, the below mentioned could prove handy:

Pressing Alt + F followed by pressing P = For opening the ‘Print’ tab
Alt + F, P, F, 1 = For printing from an open window
Alt + F, P, R = To open ‘Print Options’

For easy navigation

While shuffling across the different folders you can easily use these shortcuts:

Ctrl + 1 = To switch to mail
F3 = To go to the ‘Search’ box
Ctrl + Y = To go to a different folder
Ctrl + 7 = To switch to shortcuts
Arrow keys = To move around in the navigation pane

So, if you have to compose and send a mail now, remember to refer to the above mentioned shortcuts and see for yourself how fast you can complete your task.

Top five features of Microsoft Office 2011 for Mac

sashank.nandury — Thu, 17 May 2012 08:11:03 +0000

Your wait is finally over and now you can have the latest Microsoft Office productivity suite on your Mac. If you had been delaying the purchase of this suite, now is the time to do so. It should surely be an experience to use the latest Microsoft Office 2011 and on your Mac. If you are interested in having the productivity suite installed, learn about the top features here. Here are some of the most compelling features of Microsoft Office 2011 for Mac that wait to capture your attention.

Cheaper and faster

Why should you want to purchase/ upgrade to the latest version, Microsoft Office 2011 for Mac? Well, because you are getting the latest and the fastest at a very affordable price! This is the most promising feature that you can look out for, irrespective of whether you are a student, a professional, or you own a business. Microsoft Office for Mac Home and Student 2011 is available for purchase at $149.99 (Family pack for 3 Mac PCs, single license). The applications launch faster and thereby enhance your productivity.

Enhanced user interface

The user interface of Microsoft Office 2011 for Mac is better refined as compared to its predecessors. The best characteristic that you can look out for is the new Ribbon that gives you easy access to the most commonly used tools. It is located at the top and is customizable. Therefore, you can include all the tools that you extensively use so that you have all the commands at just your fingertips.

Constructive tools in the applications

If you have to regularly work on Microsoft Excel, you will find Microsoft Office 2011 for Mac very comfortable to work on. The Microsoft Excel 2011 application is set with a selection of productive tools such as Sparklines and better PivotTables, faster calculation time, and an easier interface for better computing experiences. Even in Microsoft Word 2011, you can now focus on your work better because of its un-cluttered interface. The Ribbon is absolutely customizable and you can enjoy faster ‘Search’ results too.

Microsoft Outlook 2011

One of the most important features of Microsoft Office 2011 for Mac is definitely Microsoft Outlook 2011. Its clean and uncluttered look and user-friendly tools give you a better e-mail management experience. Considering the range of features like grouping messages, creating multiple calendars, a familiar look and feel, improved search features to look for files and folders, this application certainly has it all. Microsoft Entourage has finally departed and Microsoft Outlook 2011 is here to stay! This application is available with Microsoft Office 2011 Home and Business edition.

Better media handling

With Microsoft Office 2011 for Mac, you can be sure of the wide-ranging media features that you can enjoy, especially in Microsoft PowerPoint 2011. Photo editing features or the visually enticing built-in templates in Microsoft PowerPoint 2011 make your presentations stand out among the rest.

If you are Microsoft Office 2008 for Mac user, upgrade to Microsoft Office 2011 for Mac now to be able to enjoy all the above features and functionalities.

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Here’s how you can extend Microsoft Office 2010 free trial

sashank.nandury — Thu, 17 May 2012 07:15:36 +0000

Here’s some good news for people who have been using trial version of Microsoft Office 2010. If you are fully convinced and confident, you could go ahead and purchase the full version of the productivity suite. However, if you are not yet convinced or want to extend the trial period for some more time, you can do it as well. Yes, it is possible to extend Microsoft Office 2010 free trial version before you finally decide on purchasing the full version. It is not a difficult task to do so and you can easily learn it from here.

You may want to extend your free trial because you are comfortable using the programs or because you need some more time to evaluate it. Depending upon your preference and requirement, you may do it from 30 days to 180 days.

This is how you can extend the trial period

This is real easy. The productivity suite comes in with a built-in function called the Rearm function. This function enables you to enjoy 30 more days before you are asked to activate the program. The highlight is you can enjoy the grace period for up to five times (180 days in total) as you can use the rearm function five times before the trial period expires!

To extend the free trial, all you have to do is run the ‘ospprearm.exe’ file after logging in as the administrator. Once the file is opened, you will be able to see the ‘Rearm’ button on the window. Press it and your Microsoft Office 2010 free trial version will be instantly extended.

You need to be careful here

If you consecutively press the button for more than one time, your grace period will be deducted for those many days. For example if you pressed it five times, you will be left with no grace period, as it will calculate all the five times you get to enjoy this facility. However, since it calculates a maximum of 30 days, your free trial will expire at the end of the 30 days, leaving you to only frown and fret. Therefore, better check out before you end up hitting the button more than once.

Tip: This facility was designed for corporate houses with the intention to give them an opportunity to extend the trial period. However, there is no protocol mentioning it cannot be used by home users. Therefore, feel free to use this opportunity and evaluate for yourself before you purchase the full version of the productivity suite.

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Top five differences between Microsoft Office 2007 and Microsoft Office 2010

sashank.nandury — Thu, 17 May 2012 05:49:54 +0000

Microsoft Office 2007 is one of the most popular productivity suites released by Microsoft. It is available in eight different editions. In Microsoft Office 2007 you can look forward to exploring user-friendly features such as constructive tools and task-oriented tabs, besides a host of support facilities.

With the release of the latest productivity suite Microsoft Office 2010, most users have opted to upgrade, to enjoy the enhanced benefits and advantages of this suite. If you are contemplating an upgrade too, you will find this article handy. We have compiled top five differences between Microsoft Office 2007 and Microsoft Office 2010. Based on these differences, you can certainly evaluate and choose your best pick.

Why upgrade?

Both the versions of Microsoft Office offer many features that are still the same. It is the improvements and the newly added features in Microsoft Office 2010 that make it more lucrative. That is perhaps from where we can start differentiating between the two.

Improved Menus

The most visible difference between the two versions, Microsoft Office 2007 and Microsoft Office 2010, is the improved menu system in the latter. While the ‘Ribbon’ feature was introduced in Microsoft Office 2007, it is only in Microsoft Office 2010 that you can enjoy a better version of the same. Not only can you customize it here as per your preferences, you can also add or remove commands on a tab to make it easier for you. Therefore, if you plan to upgrade from Microsoft Office 2007, you can certainly take delight in these facilities.

Templates

Another difference between these two versions is the availability of rich, improved and a large selection of readymade templates. You can use these templates for preparing a document, a spreadsheet or a presentation on Microsoft Office 2010. With new layouts available for you, you can create visually appealing reports and presentations. Other than the templates, you could also format your documents better. You can add effects such as shadow, glow, etc. to the text. You can also embed images and videos to your documents. In addition, Microsoft Office 2010 has improved tools such as Sparklines and Slicers (in Microsoft Excel 2010); these offer you better scope for analyzing documents as they help to highlight minute details in the document for you.

Editing made easy

The third biggest difference between these two versions is that while the photo editing features. They were limited in Microsoft Office 2007 but in Microsoft Office 2010, you can enjoy this feature completely across all the applications including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and Microsoft Publisher. With this feature enabled, you can create brilliant presentations and publication material that look professional.

Save your documents in PDF format

With Microsoft Office 2010 on your PC, you can easily save a document in PDF format. Every application in this suite has a built-in PDF writer and by using it, you can directly save a file in the PDF format. This certainly reduces the hassles of downloading a specific program to have the files converted. This feature is not included in Microsoft Office 2007. In addition, a user of Microsoft Office 2010 can utilize the free online storage feature and upload documents to their Windows Live SkyDrive account directly. This enables better flexibility.

Better Outlook

Another noteworthy difference between these two versions is the availability of Microsoft Outlook updates in Microsoft Office 2010. In this version, you can import contact information from social networking websites and even synchronize more than one e-mail account. This is something you certainly cannot enjoy while working on Microsoft Office 2007.

With the major differences highlighted for you here, you can now evaluate whether you would like to stick to your existing Microsoft Office 2007 suite or would like to upgrade to Microsoft Office 2010. The decision ultimately is yours.

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Top five Microsoft® Office 2010 template traits you ought to know

sashank.nandury — Wed, 16 May 2012 18:49:34 +0000

Microsoft Office 2010is the latest productivity suite and hence is set with a host of features to enhance our productivity. Other than the easy-to-work-with tools and the user-friendly features that are available in all the applications of the suite, the readymade templates too deserve a special mention here. Yes, the in-built templates in the Microsoft Office 2010 applications are creative, interesting, and definitely can help save a lot of production time too. Here, we have compiled for you the top five characteristics of the templates that you ought to know. These points also will help you understand how you can explore the templates and increase your productivity.

What are readymade templates?

For starters, readymade templates are base files that can be used to create a new file or document by using the information/ text/ images/ figures as available in the base file. So by using one template you can customize it to create several documents simply by changing information such as the recipient’s name, name of his/her organization, etc. A template can be extremely handy if you had to create a letterhead of your company and send letters to multiple recipients. By only changing the name of the recipient and his/ her company name and keeping the base design consistent across all the letters, you could send the same letter to many people. Therefore, you can save time, create a good design, and express yourself in a better way to your recipients.

Where to locate the templates?

If you are looking for a readymade template in Microsoft Word 2010 or in Microsoft Excel 2010, you could easily find it in the ‘File’ tab. Click on this tab and go to ‘New’. Further go to ‘Available Templates’ and select the one that suits your requirements. Microsoft Office 2010 is fitted with a library of readymade templates and you will surely find some of them useful when you need a template to send an invitation, create a report, or store valuable information in a digital way. If you are not satisfied with the options available here, you can visit the official website of Microsoft Office 2010 and download much more from there.

Templates make your projects easier

As mentioned earlier, the best reason to use a template, whether the ones available in Microsoft Word 2010, Microsoft Excel 2010, or Microsoft PowerPoint 2010, is to enhance your creativity. Whether it is a school/ college project, a document for your club/ community, or a business proposal, you will find creative and impressive templates to suit your needs. Easy to work on and easier to customize, you can add your personal touch and create something out-of-the-box!

Templates can create your digital portfolio

Other than completing your projects to be submitted in school, college, or workplace, you can use these readymade templates to create better and impressive resumes. After all, your resume will create the first impression of yours, so unless you have something interesting, clean and professional looking, you will lose some brownie points there. Besides the resume, you can also use the readymade templates to keep a track of your job hunt in terms of maintaining details about your follow-ups, interview schedules, and other correspondence. All these and much more can be taken care of using the templates of Microsoft Office 2010.

Design attractive business cards with templates

One of the most significant usages of the readymade templates is creating business cards. Using any of the templates available in this category, you can create business cards that speak the right attitude for you. You can customize them further and add your individual style to it. Print them and hand out to your clients and create a lasting impression.

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Top five shortcuts in Microsoft® Excel 2010

sashank.nandury — Wed, 16 May 2012 18:02:56 +0000

Keyboard shortcuts help you save time while you are working on a particular application. They enable you to complete your tasks faster. In addition to this, they also give you an in depth knowledge of the different tools that you can use in the application because by using a shortcut you explore more than you can while you are still going by the traditional rules/ methods. Microsoft Excel 2010 is a very promising application especially when you have to create a spreadsheet, generate graphs and detailed reports, and also when you have to highlight trends in the particular spreadsheet. Users of Microsoft Excel 2010 often resort to using shortcut keys to complete their tasks. Here we are listing for you the top five shortcuts that you can use. Let us first group the shortcuts for your ease of understanding:

Easy spreadsheet navigation

While working on Microsoft Excel 2010, you will find it handy to use shortcuts that can help you to navigate easily. Some of the very useful ones are as:

Ctrl + Home = To move to the beginning of the worksheet
Ctrl + End = To move to the end of the worksheet
Shift + F4 = To repeat the last find
Shift + Tab = To move one cell to the right or left in a worksheet
Arrow keys = To move one cell up or down in a worksheet

Shortcuts to insert and edit data

Frequently, you will require inserting data in your worksheet and therefore having knowledge of shortcuts is definitely essential. Besides saving time, by using these shortcuts you can ensure that you insert, copy-paste, and edit the data correctly.

Ctrl + C = To copy contents of a cell
Ctrl + V = To paste contents from a copied cell into the destination cell
Ctrl + Alt + V = To paste contents using Paste Special
‘Esc’ = To cancel an entry
Ctrl + ; = To insert the current date
Ctrl + Shift + : = To insert the current time
Alt + Enter = To create a new line in selected cell
Shift + F2 = To insert a cell comment

Shortcuts to format

Besides inserting and editing content/ data, it is essential that the same should be well formatted. Not only will it give a professional look, it will also make the entire document interesting and highlighted at the right places. Shortcuts that you can use for that include:

Ctrl + 1 = To open the ‘Format’ dialog box
Ctrl + 5 = To add/ remove a strikethrough
Ctrl + Shift + $ = To apply the ‘Currency’ format with two decimal points
Ctrl + Shift + ~ = To apply the ‘General Number’ format
Ctrl + Shift + # = To apply the ‘Date’ format (dd/mm/yy)

Shortcuts to create PivotTables

Whether you are a professional, a homemaker or a student, you will, for sure use the PivotTables feature to summarize and present your data extensively. How about learning some shortcuts before you set out to create one?

Arrow keys = To navigate within the Pivot tables
Alt + I = To open the PivotTable field dialog box
Ctrl + Shift + * = To select the full PivotTable report
Enter = To display the selected item
Spacebar = To clear a check box in the list

To manage multiple worksheets

Another group of Microsoft Excel 2010 shortcuts that you just cannot give a miss is using the keys while managing multiple worksheets. Unless you make your different worksheets easily accessible and understandable, they will only add to the chaos in the mind of your viewer/ receiver of the spreadsheet.

Shift + F11 = To insert a new worksheet in an already opened workbook
Ctrl + Page up/ Ctrl + Page down = To move to the previous/ next worksheet in your workbook
Alt + e + m = To move the current worksheet
Alt + e + I = Delete the current worksheet

We hope that with these shortcuts in hand, you can fasten up your work in Microsoft Excel 2010 application in a very interesting way.

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Top 5 reasons why you should try Microsoft Outlook 2010

sashank.nandury — Wed, 16 May 2012 17:11:10 +0000

Are you still using an older version of Microsoft Outlook and wondering if you should upgrade or not? Or are you using some other e-mail application and still not sure if you should opt to try this latest product from Microsoft? Well, you have arrived at the right place as this article is especially for you.

Through the article, we have attempted to highlight the best features of this e-mail application that you can explore, irrespective of whether you run a business or are a professional working with some organization. Here are the top five reasons that will compel you to try Microsoft Outlook 2010:

Microsoft Outlook 2010 easily manages large amounts of mails

What is an e-mail application for? Certainly for managing your mails. Microsoft Outlook 2010 has been designed with state-of-the-art facilities to ensure that all your mails are organized, sorted, and stored in the best means possible. You can group your e-mails, store them in different folders and even ignore conversations if required with just few clicks of the mouse. Thus, by installing/ upgrading to the latest version of this application, all your e-mail hassles are well taken care of and you need not worry anymore.

Microsoft Outlook 2010 offers easy tools to work with

One of the most compelling reasons that lure a user to switch to this e-mail application is the presence of user-friendly tools. The commands are simple and easy to locate which reduces the effort on the part of the user to locate commands when he/ she is working on this application. The enhanced ribbon bar in this version of Microsoft Outlook presents all the commands/tools right in front of you.

Easy and improved connectivity features

This is certainly one of the best features of Microsoft Outlook 2010. By easy connectivity, we mean that this application lets you to combine multiple e-mail accounts, address books, etc. in one single window while allowing you to preview them in a centralized view. In addition to this, you can also view multiple Microsoft Outlook Calendars with complete details in each and thereby speed up your networking capabilities. This way, you connected throughout with people in your workplace or any other place, even though you may not be physically present there.

Introduction of Quick Steps

Other than an improved backstage view and ribbon bar, Microsoft Outlook 2010 is also set with Quick Steps, a very handy feature to explore especially when you have to manage e-mails like deleting, archiving, or moving mails to a particular folder. By using this tool, you can establish all the above and much more in just a few steps.

Facility to add graphics and visuals

Last but not the least, Microsoft Outlook 2010 offers you graphic and picture-editing facilities that can help you give an impact to your mails. Using Office themes, styles, and SmartArt Graphics, you can make your messages interesting and visually enticing as well.

With these top five reasons to take your e-mailing experience to a completely new level, can you still opt to not get Microsoft Outlook 2010 installed? Get it today and explore the above-mentioned features and much more!

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Easy steps to change macro security settings in Microsoft® Excel 2010

sashank.nandury — Wed, 16 May 2012 13:40:30 +0000

Since you extensively work on Microsoft Excel 2010, you are probably required to perform the same tasks repeatedly. By tasks we mean formatting tasks. To do them, if you opt for the manual way, the tasks will surely become monotonous, boring, and time consuming. However, if you want to save yourself from the hassles of repeatedly doing the same thing over and over again, you could opt to set a ‘Macro’. A macro is used to create records of clicks and keystrokes, to run them later, in the exact sequence that you used the clicks and keystrokes. Therefore, it surely is a very useful tool that helps to increase your productivity. You can edit a macro, enable or disable it, or even change the macro settings in Microsoft Excel 2010.

Why would you need to change a macro setting?

A macro can sometimes pose itself as a security threat. If a harmful macro is created on a file, it can spread malicious virus and other threats on your computer and can even extend to other computers while you share files with them. To prevent this you may choose to set the macro security settings at High. While this will take care of all potential virus invasions on your computer, it will also disable all macros irrespective of whether a file has been sent from a trusted source. In situations like these, you may wish to change the macro security settings in your Microsoft Excel 2010 application.

Changing the macro settings in Microsoft Excel 2010 involves a simple process. You can do it in just few steps:

Go to the ‘File’ tab and then select ‘Options’.
Click on the ‘Customize Ribbon’ category.
Go to the ‘Main Tabs’ list and locate the ‘Developer’ check box and select it.
Click on ‘Ok’ and return to your file.
In the ‘Developer’ tab, click on the ‘Macro Security’ option.
Once you will have the list of options in front of you, you can click the one that suits your requirements (Microsoft Excel 2010 offers a choice of five different settings – Disable all macros without notification, Disable all macros with notification, Disable all macros except digitally signed macros, Enable all macros, and Trust access to the VBA project object model)

Tip: We highly recommend that you should gain in depth knowledge on macro settings before you opt to change one. A simple tweak can help you enhance your productivity and at the same time may make your PC prone to virus and security threats. So, be careful.

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Embed videos in your Microsoft PowerPoint 2010 presentation

sashank.nandury — Wed, 16 May 2012 13:04:55 +0000

Microsoft Office 2010 is equipped with different applications, set to take care of different tasks. If you have a presentation to prepare, all you need to do is, launch the Microsoft PowerPoint 2010 program on your system. Besides creating slideshows to demonstrate your data/ analysis/ information, you can also embed videos to make your presentation all the more impressive. Embedding a video will treat your audience to a visual as well as audio feast. So, what is stopping you from making your presentations stand out from the rest?

You can use any of the three ways to embed and play a video in your presentation. You can either embed a video from a file, or include a video that is live on a website. Or, you can embed a video from the ClipArt gallery. No matter which one you opt for, you can successfully create a video-embedded presentation. Here are the simple steps that you can follow to embed and play video in Microsoft PowerPoint 2010:

To embed video from a file

Select the particular slide that you want to embed the video in.
Go to the ‘Insert’ tab and select ‘Media Group’.
Select ‘Video’ and then select the ‘Video from file’ option.
Go to the ‘Insert video’ box and browse to locate the particular video.
Once you have selected it, hit on the ‘Insert’ button.

To embed a video link that is online

In the Normal View, go to the ‘Slides’ tab and select the particular slide you want to embed the video link in.
Launch a browser and go to the particular video page in the website.
Scroll below the video display to locate the ‘Embed’ option and then click on it to view the code.
Copy the embed code and return to your Microsoft PowerPoint presentation.
Go to the ‘Insert’ tab, click the arrow below the ‘Video’, and further click on the ‘Video from website’ option.
In the dialog box that will now open, paste the copied embed code (the code from the website).
Hit the ‘Insert’ button.

Tip: Ensure that you have the rights to use the video from a third party to avoid copyright issues.

To embed a video from the ClipArt gallery

Select the particular slide in your presentation where you want to embed the GIF file.
Go to the ‘Insert’ tab and select ‘Video’.
Select the last option ‘Clip Art Video’.
Go to the ‘Search’ box and open the ClipArt task pane.
Type in the name of the particular GIF series/ categories.
Select the particular check boxes in the ‘Search in’ box that best describe your search.
Select only the ‘Movies’ check box and de-select all others to ensure that the results only contain videos.
Hit on the ‘Go’ button.

Congratulations! By following the step-wise guide mentioned above (for any of the three methods) you can successfully embed a video in your Microsoft PowerPoint 2010 presentation. Be assured that this will surely win you loads of accolades.

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