Microsoft® Office 2010 OCR
What is OCR and which OCR product works best with Microsoft Office Word 2010 Beta?
OCR stands for Optical Character Recognition. It is a system that is used to convert images of printed, typewritten, or handwritten documents back into a text so that it can be manipulated again as the user sees fit. OCR has been around for quite some time but mainstream use has only been prolific since the widespread acceptance of personal computers and the availability of photo scanners. There are now a few retail OCR products available in the market.
OCR software uses artificial intelligence and complex algorithms in making “best guesses” as to what the printed characters are. Although OCR technology is not 100% accurate, it can provide very accurate reproductions of printed materials.
Software that can provide OCR capabilities:
- Retail products like ABBYY FineReader 10 and OmniPage
- Microsoft Office Document Imaging
- Microsoft Office 2010 OCR
Retail products like ABBYY FineReader 10 and OmniPage
You can purchase separate software that can perform the OCR task but at an unnecessary cost. You can also obtain these products free when bundled with some scanning products. Bundled software would also not work when not used with the product that it was bundled with.
Microsoft Office Document Imaging
Microsoft Office Document Imaging is a free software that comes bundled with Microsoft Windows XP and was also included in the 2007 version of Microsoft Office. Its performance is comparable to that of retail software and is usable with any scanning hardware. The problem is Microsoft has deprecated this function and it is no longer accessible in Office 2010.
Microsoft Office 2010 OCR
Although MODI has been deprecated from Microsoft Office 2010, OCR can still be utilized but with a slightly longer work around. Microsoft OneNote is an application that provides OCR functionality and it is included in Microsoft Office 2007 and 2010 versions. You can simply drop scanned images into a Microsoft OneNote notebook and select the ‘Make Text in Image Searchable’ option from the context menu. Then selecting the language with which the document was encoded in. You can then copy the text into a word processing application like Microsoft Word to continue with the editing and formatting of the extracted information.
iYogi can help you select the right OCR software for you or activate it in different versions and combinations of Microsoft Windows and Microsoft Office.
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